For records & open-government teams

AI for Public Records Requests

Madison AI reads each request, searches every system you already use, triages results by exemption, and packages a defensible release with citations and a full audit trail your county attorney can stand behind.

Schedule a call See how it works

Defensible and secure by design.

Fulfill records requests in hours, not weeks, without over- or under-disclosing.

Every withholding and redaction is tied to a cited exemption. It's all captured automatically: who searched what, what was found, and what was held and why — ready to hand to counsel or the requester.

Madison AI — Public Records Requests

01Request

Records Request · Live

Jan 1, 2024 – present · 6 mailboxes

02Search

OUOutlook8,412 msgs

SHSharePoint2,190 docs

LALaserfiche1,204 records

BABarracudaarchive

GRGranicus14 agendas

+Other systemsconnect

03AI Review

Flagged

Ready for release

Withheld

AI Reviewed & Ready14 items

manager → smithApr 8

Re: Veterans Park courts, process & calendar

Routing through Parks & Rec. P. Reyes direct: (714) 555-0142. Forwarding complaint from Linda Hutchins, DOB 3/14/1958.

parks → smithMar 28

Sub-contractor estimate, courts package

Site-prep estimate received. Sub PM reachable at (714) 555-0189. Lien waiver and W-9 on file.

smith → managerMar 22

Personal note, pickleball priority for FY25

Sending from bob.smith1962@yahoo.com for speed. Backup rsmith.personal@gmail.com. Cell (714) 555-0173.

Privileged3 items

Needs Human Review2 items

smith → greenfieldMar 30

Site walk & references, Veterans Park

Tom, reach at tgreenfield.contracts@gmail.com, cell (562) 555-0318. Reference Maria, (949) 555-0247.

bob.smith1962 → t.greenfieldApr 4

Off-record: bid pricing & timeline

Using bob.smith1962@yahoo.com, easier. Cell (714) 555-0173. Ping tgreenfield.contracts@gmail.com when ready.

Out of scope126 items

04AI Redaction

Production package0 / 5 reviewed

Awaiting review

How it works

Reduce your FOIA/PRA fulfillment time by 90% with full compliance and audit logs.

From the moment a request lands to the second you hit release, Madison AI runs the whole pipeline and keeps a human in control of every call.

Guided search configuration

Paste or forward the request in plain language. Madison AI parses what's actually being asked — the people, the topic, the date range, and the record types — and turns it into a precise, scoped search.

Provide all emails between the City Manager and Commissioner Smith regarding pickleball court funding, plus related contracts and budget memos.

Scoping request · 3 record types · 1 date range

Find responsive records across your systems, including email

Email, document management, archives, agendas, file shares: Madison AI searches them all at once, surfacing responsive material wherever it lives instead of waiting on each department to dig.

Outlookemail & calendars

SharePointdocuments & sites

Laserficherecords archive

Granicusagendas & minutes

Searched 6 systems in one pass

AI-assisted analysis and pre-sorting

Each item is sorted into clear buckets — responsive and ready, privileged, or needs a human look — with the reasoning shown. Your team reviews the calls; nothing releases without a sign-off.

Reviewed & ready14 items

Privileged3 items

Needs human review2 items

Out of scope6 items

AI-assisted review, redact, and release

Approve the redactions, and Madison AI applies them, cites the exemption behind each one, and packages a clean release set — ready to send, with the full log attached.

Records.zip19 documents · redaction log included

Connected systems

Instantly search and retrieve across your government's systems.

Don't see yours? Most line-of-business systems can be connected during onboarding.

No migration project, no “first get your data in order.” Madison AI connects to the systems your agency runs today and searches across all of them in one pass.

What you get

A release you can defend, every time.

Madison AI doesn't just find documents. It produces the paper trail that protects your agency.

Cited redaction log

Every redaction and withholding mapped to the specific statutory exemption behind it, exportable alongside the release.

Defensible chain of custody

A timestamped record of what was searched, found, reviewed, and released, ready for counsel or an appeal.

Ready-to-send package

A clean, organized release set with redactions applied and files named and ordered, ready to send straight to the requester.

Deadline visibility

Track every open request against its statutory clock, so nothing slips past the response window.

The Madison AI platform

One platform. Purpose-built models.

Public Records Requests runs on the same grounded record as the rest of the platform. Explore the other models built for your teams.

Citywide AI

Staff, electeds, and citizens on one grounded record.

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AI for Public Records Requests

Scope, redact, and release requests defensibly.

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Permitting, zoning, and planning, grounded in code.

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AI for Procurement & Contracts

Draft, compare, and track solicitations and awards.

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See it run on a real request.

Book a 30-minute call. We'll walk through the full fulfillment flow on a request type your agency actually handles, and answer the security questions your IT and legal teams will ask.

A live walkthrough on your kind of request

Straight answers on security, CJIS, and data residency

No pressure, no commitment, just a real look

Schedule a call

Fill in the form below, and our team will get back to you within one business day.

See it run on a real request.

Book a 30-minute call. We'll walk through the full fulfillment flow on a request type your agency actually handles, and answer the security questions your IT and legal teams will ask.

A live walkthrough on your kind of request

Straight answers on security, CJIS, and data residency

No pressure, no commitment, just a real look