The Madison AI platform

AI for Procurement & Contracts

Madison brings your contracts, awards, and procurement policy into one AI, so procurement staff, electeds, and the public can get grounded, cited answers in seconds.

Book a demo How it works

Procurement staff, department leaders, and the public.

One AI, grounded in your contracts, bids, and policy.

Past contracts, RFPs/RFQs, your procurement manual, budgets, and grants — unified and cited, inside your own tenant.

Madison AI — Procurement & Contracts

01Create New Request

New solicitation · Live

Professional services · 3-yr term · prevailing wage

02Search your record

Prior solicitations

Procurement manual

Municipal code

Budget & CIP

Section templates

Past contracts

Clarifying scope

Urban Forestry & Tree Maintenance · RFP-2026-014

03 · Clarify

04Build the Solicitation

Drafting solicitation…

RFP-2026-014Drafting

SECTIONS · 0 OF 6

1Purpose & Background

2Scope of Work

3Minimum Qualifications

4Evaluation Criteria

5Insurance, Bonding & Wage

6Submission & Schedule

COMPLIANCE REVIEW

Prevailing wage clauseMunicipal Code § 3.24

Insurance & bonding minimumsManual § 7.2 · CGL $2M / 100% bond

Local & DBE participationManual § 4.5 · 10-point preference

Conflict-of-interest certificationManual § 9.1 · Form COI-2

Budget authority confirmedBA-2026-07 · CIP line 41-220

Public Records Act noticeManual § 11.0 · was missing — inserted

Solicitation ready for review

How it works

Built from your procurement standards, contract data, and awards to support procurement staff, electeds, and the public.

Procurement staff, elected officials, and the public all draw on the same grounded contract record. Pick an audience to see the workflows built for each.

Contract & award research

Ask across every past contract, bid, and award and get a cited answer in seconds — no digging through file shares.

Which janitorial vendors have we contracted since 2019?

Three awards — ProClean (2019, $412K), Sparkle Co. (2021, $498K), and MetroFacility (2023, current, $610K).1

Draft solicitations in your format

A first draft RFP, RFQ, or IFB in your template, cross-checked against your manual and prior solicitations.

RFPRFQIFB

RFP 25-118 · Facility Maintenance

Manual §7.2Prior: RFP 21-044

Create clear scopes of work

A complete, well-structured SOW — deliverables, service levels, and acceptance criteria — from the project record.

Scope of Work

RFP 25-118 · Section 3

Deliverables & schedule

Service-level requirements

Acceptance criteria

Reporting cadence

Bring your procurement manual to life

Ask a policy question and get the answer with the exact manual section behind it — thresholds, methods, and rules.

What's the threshold for a formal sealed bid?

Purchases over $50,000 require a formal sealed-bid process per your procurement manual.§4.1

Built from data across your gov.

Instantly search across every procurement system your city runs.

Other e-procurement systems

Contracts, bids, budgets, and grants — plus your ERP, SharePoint, and dozens more systems of record.

What you get

Procurement answers, grounded in source record.

From contract analysis to draft RFPs, every output is grounded in your bids, your policy, and your record.

Every answer cited

Each answer links to the contract, bid, PO, or council vote behind it — clickable and exportable to PDF.

Your AI, never sharing your data

Your own tenant, your own keys. Your contracts, bids, and policy never train outside models and never leave your environment.

Grounded in your procurement record

From past contracts and RFPs to your procurement manual and budgets, Madison answers from your corpus only — no drift, no outside content.

One platform, every procurement job

Procurement staff, department leaders, and the public work from the same source of truth — no siloed systems to reconcile.

The Madison AI platform

One platform. Purpose-built models.

Procurement & Contracts runs on the same grounded record as the rest of the platform. Explore the other models built for your teams.

Citywide AI

Staff, electeds, and citizens on one grounded record.

Explore

AI for Public Records Requests

Scope, redact, and release requests defensibly.

Explore

AI for Community Development

Permitting, zoning, and planning, grounded in code.

Explore

You’re here

AI for Procurement & Contracts

Draft, compare, and track solicitations and awards.

Get a custom demonstration.

Book a 60-minute call. We'll walk procurement, elected, and public workflows live, and answer the security questions your IT and legal teams will ask.

A live walkthrough across all three audiences

How we're protecting your data and privacy

See how we can start saving real time in weeks

Schedule a call

Fill in the form below, and our team will get back to you within one business day.

The Madison AI platform

AI for Procurement & Contracts

Madison brings your contracts, awards, and procurement policy into one AI, so procurement staff, electeds, and the public can get grounded, cited answers in seconds.

Book a demo How it works

Procurement staff, department leaders, and the public.

One AI, grounded in your contracts, bids, and policy.

Past contracts, RFPs/RFQs, your procurement manual, budgets, and grants — unified and cited, inside your own tenant.

Madison AI — Procurement & Contracts

01Create New Request

New solicitation · Live

Professional services · 3-yr term · prevailing wage

02Search your record

Prior solicitations

Procurement manual

Municipal code

Budget & CIP

Section templates

Past contracts

Clarifying scope

Urban Forestry & Tree Maintenance · RFP-2026-014

03 · Clarify

04Build the Solicitation

Drafting solicitation…

RFP-2026-014Drafting

SECTIONS · 0 OF 6

1Purpose & Background

2Scope of Work

3Minimum Qualifications

4Evaluation Criteria

5Insurance, Bonding & Wage

6Submission & Schedule

COMPLIANCE REVIEW

Prevailing wage clauseMunicipal Code § 3.24

Insurance & bonding minimumsManual § 7.2 · CGL $2M / 100% bond

Local & DBE participationManual § 4.5 · 10-point preference

Conflict-of-interest certificationManual § 9.1 · Form COI-2

Budget authority confirmedBA-2026-07 · CIP line 41-220

Public Records Act noticeManual § 11.0 · was missing — inserted

Solicitation ready for review

How it works

Built from your procurement standards, contract data, and awards to support procurement staff, electeds, and the public.

Procurement staff, elected officials, and the public all draw on the same grounded contract record. Pick an audience to see the workflows built for each.

Contract & award research

Ask across every past contract, bid, and award and get a cited answer in seconds — no digging through file shares.

Which janitorial vendors have we contracted since 2019?

Three awards — ProClean (2019, $412K), Sparkle Co. (2021, $498K), and MetroFacility (2023, current, $610K).1

Draft solicitations in your format

A first draft RFP, RFQ, or IFB in your template, cross-checked against your manual and prior solicitations.

RFPRFQIFB

RFP 25-118 · Facility Maintenance

Manual §7.2Prior: RFP 21-044

Create clear scopes of work

A complete, well-structured SOW — deliverables, service levels, and acceptance criteria — from the project record.

Scope of Work

RFP 25-118 · Section 3

Deliverables & schedule

Service-level requirements

Acceptance criteria

Reporting cadence

Bring your procurement manual to life

Ask a policy question and get the answer with the exact manual section behind it — thresholds, methods, and rules.

What's the threshold for a formal sealed bid?

Purchases over $50,000 require a formal sealed-bid process per your procurement manual.§4.1

Built from data across your gov.

Instantly search across every procurement system your city runs.

Other e-procurement systems

Contracts, bids, budgets, and grants — plus your ERP, SharePoint, and dozens more systems of record.

What you get

Procurement answers, grounded in source record.

From contract analysis to draft RFPs, every output is grounded in your bids, your policy, and your record.

Every answer cited

Each answer links to the contract, bid, PO, or council vote behind it — clickable and exportable to PDF.

Your AI, never sharing your data

Your own tenant, your own keys. Your contracts, bids, and policy never train outside models and never leave your environment.

Grounded in your procurement record

From past contracts and RFPs to your procurement manual and budgets, Madison answers from your corpus only — no drift, no outside content.

One platform, every procurement job

Procurement staff, department leaders, and the public work from the same source of truth — no siloed systems to reconcile.

The Madison AI platform

One platform. Purpose-built models.

Procurement & Contracts runs on the same grounded record as the rest of the platform. Explore the other models built for your teams.

Citywide AI

Staff, electeds, and citizens on one grounded record.

Explore

AI for Public Records Requests

Scope, redact, and release requests defensibly.

Explore

AI for Community Development

Permitting, zoning, and planning, grounded in code.

Explore

You’re here

AI for Procurement & Contracts

Draft, compare, and track solicitations and awards.

Get a custom demonstration.

Book a 60-minute call. We'll walk procurement, elected, and public workflows live, and answer the security questions your IT and legal teams will ask.

A live walkthrough across all three audiences

How we're protecting your data and privacy

See how we can start saving real time in weeks

Schedule a call

Fill in the form below, and our team will get back to you within one business day.